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AI and automation for UAE contractors
EliteStack builds operations software for UAE contractors and MEP companies. Vyncos runs the business from lead to ledger: estimates and BOQs, projects, AMC contracts and technician visits, stock, payroll with WPS files, VAT-201 and Corporate Tax. One record carries each job from the first quotation to the final invoice.
Where time and money leak
BOQs rebuilt for every revision
An estimate lives in a spreadsheet, the quotation in Word and the revision in someone's email. By the third revision, nobody is sure which price the client accepted.
AMC visits missed or unbilled
Preventive visits sit in a calendar or a whiteboard. A missed visit risks the contract; a completed one that never reaches finance is work done for free.
Job costs known at the end
Materials, labour hours and subcontract costs land in different places, so a project's margin appears after it is finished, when nothing can be done about it.
VAT-201 and WPS done in a scramble
Each quarter someone rebuilds the VAT return from invoices, and each month payroll is keyed into a separate tool to produce the WPS file. Both are deadlines with penalties.
Approvals held up in inboxes
Purchase requests, vouchers and leave wait in email threads. Work stops until the right person happens to read the right message.
Workflows we take off your team
- Estimate with a cost build-upVyncosEstimates with BOQ and cost build-up become quotations with a revision chain and e-signature.
- Schedule and dispatch AMC visitsVyncosContracts generate preventive visits; a dispatch board and a technician app carry them to completion.
- Approve from one inboxVyncosApprovals, activities and outbound messages waiting on you, on each role's own work queue.
- Run payroll and the WPS fileVyncosTimesheets, attendance and leave feed monthly payroll runs, payslips and the WPS SIF export.
- Send e-invoices over PeppolVyncosInvoices transmitted in the PINT-AE format through your accredited provider, with status tracked.
- Remind customers on WhatsAppZapeliteVisit reminders and quotation follow-ups sent as approved templates on the official Business API.
The products behind it
Case study: Contractor operations, lead to ledger.
Vyncos
Operations software for UAE contractors, from lead to ledger: projects, AMC, VAT, WPS payroll.
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UAE rules this sector runs on
- VAT-201Returns built from the ledger, with reverse charge included and filed periods locked.
- Corporate TaxTaxable income, adjustments and loss carry-forward worked from the books for each period.
- WPS payrollPayroll runs produce the WPS SIF file for salary transfer.
- E-invoicing (Peppol PINT-AE)Mandatory from 1 January 2027 at AED 50 million revenue or more, 1 July 2027 below; retentions can be e-invoiced when released.
- Trade and technician licencesLicence expiry tracked, with reminders before renewal is due.
Does Vyncos use AI?
No. Vyncos is operations software, built for compliance and control rather than AI. Where a contractor needs AI, such as reading supplier documents, we build it as a separate step with a person reviewing anything uncertain, and Vyncos stays the system of record.
Which trades is it set up for?
Vyncos has industry packs for gas and fire, ELV, HVAC, fit-out and technical maintenance. All of them sit on the same core for estimating, projects, AMC, stock, finance and payroll, so a company working across trades runs one system.
Can it produce our VAT-201 and WPS file?
Yes. The VAT-201 return is built from the ledger, including reverse charge, and a filed period is locked so later changes cannot move it. Payroll runs produce the WPS SIF file, with payslips and the payroll journal posted to the books.
Can our group run several companies in one system?
Yes. Several operating companies can share one workspace, each with its own books, VAT return, numbering and bank accounts, while staff, suppliers and some accounts are shared. A database guard stops one company posting to another's accounts.
Is it available in Arabic?
Yes. Vyncos runs in English and Arabic, with right-to-left screens for Arabic users, so office staff, technicians and finance can each work in the language they prefer. Switching language changes how a record is shown, not the record itself.
Related
Start with one job
Opens an email to info@elitestack.ae with your sentence in it. Or WhatsApp us on +971 56 121 1011.